BRA_860000_Meeting Coordinator Groups

Job Specific Essential Duties & Responsibilities: Data Accuracy & Reporting Spend and cost savings data entry into StarCite meeting management tool. Quality control of final budgets for accuracy in spend and savings reporting. Enter final billing budget into Maconomy Complete final reconciliation of program ledger and update Analytix reporting to reflect final financial summary document Prepare final labor reports Billing Identify revenue variances between original and final bill Identify billing opportunities to maximize revenue Monitor group balance transactions and make additional revenue adjustments as necessary Prepare final closing invoice in Maconomy and close program Prepare journal entries, job reallocations, revenue adjusting entries and invoices as required Supplier Partnerships Resolve  billing discrepancies with vendors Collect all hotel commissions due Evaluate the accuracy and completeness of on-site billing Reconcile all vendor invoices against on-site billing documents and purchase agreements Review vendor invoices and compare against vendor contracts to ensure accuracy. Project Management Manage billing reconciliation process for meeting and event expenditures. Work with planning leads to produce accurate final invoices. Execute payments within client guidelines and policies. Perform audit and file close out procedures within customer required timeline. Prepare final billing according to client and internal guidelines.  Review with the Program Manager and Account Executive and make changes as necessary. Communication Manage and track discrepancies, discounts and/or credits and communicate as necessary. Ensure all required financial documentation is uploaded to customer meeting management system. Provide client with necessary backup and documentation upon request.