Secretarial Executive to CFO (Billing,SAP), Mumbai

Job Description: Secretarial Executive Grade - Executive I Qualification B.Com/M.ComPrevious Experience (Yr.) Atleast 2 years of prior experienceKey Deliverables Invoicing and budgeting: Responsible for processing all invoices issued by vendors engaged by the Secretarial Ensure timely payment of all invoicesEnsure compliance with all internal SOPsEnsure all vendors provide digital invoicesTo verify the invoices and conduct basic checksTo assist the team with budgeting exerciseTo monitor the budget and ensure that expenses incurred are within the approvedTo ensure purchase orders are raised in advance and shared with vendors Returns with Ministry of Corporate AffairsCompilation and filing of the statutory forms and applications to be filed with the Ministry of Corporate AffairsUpdation of Registers under the Companies Act, 2013 Filing to Stock Exchanges through the electronic portal (BSE Listing/NEAPS) Board meetings support To organise meetings of the Board and its Committee through video conference/ in personTo co ordinate with Directors for meeting supportTo ensure that the Directors have necessary IT support for the Board and Committee meetingsTo ensure that Board room is equipped with all necessary IT/admin support for the meetingsTo engage with IT for Board meeting related pre checksTo maintain repository of all Board of Directors personal details, documents and attendance Support to DirectorsTo ensure payment of sitting fees and commission to DirectorsTo arrange for travel of Directors attending the Board meetingsTo co ordinate with Directors and their assistants for the travelTo book flights in advance for the travel of out station directorsTo arrange for hotel stayTo provide other required administrative support to Directors Record management Responsible for maintaining records of all Companies Act and SEBI Regulations filings and documentation Assisting CFOTo assist the CFO with filing tour billsTo arrange for international travel of CFOTo provide other necessary supportTo co ordinate and arrange for meetings when requiredReporting Deputy Company Secretary, Asian Paints Limited 5. Must have functional competencies Billing and invoicing, basis understanding of SAP, interest to learn compliance requirements, good written and spoken communication skills, ability to convince and negotiate Critical personality attributes Good Communication Skills Self driven / self motivated High levels of integrity .